Latchmere Teaching School Alliance Privacy Notice

Introduction

Latchmere Teaching School Alliance takes the security of the data and information we hold very seriously. You have a legal right to be informed about how LTSA uses any personal information that we hold on you. To comply with this, we have provided a ‘privacy notice’. We, LTSA, are the ‘data controller’ for the purposes of the Data Protection Law. Our Data Protection Officer is SATSWANA. Until the 24^th May 2018, we shall process your personal data in accordance with the Data Protection Act 1998. From 25^th May 2018, we shall process your data in accordance with the GDPR. We only collect and use your personal data as permitted by law. Mostly, we process it where we need to comply with a legal obligation or we need to perform an official task in the public interest. Sometimes, we may also process your personal data in situations where we need to protect an individual’s interests.

The personal data we hold:

Personal data that we collect, use, store and share (when appropriate) about you may include, but is not restricted to:

personal information (such as name, employee or teacher number, national insurance number, email address – mainly for CPD correspondence)
characteristics information (such as gender, age, ethnic group)
contract information (such as start date, hours worked, post, roles and salary information in relation to the school direct salaried programme)
work absence information (such as number of absences and reasons in relation to the school direct salaried programme and NQT induction programme)
qualifications (and, where relevant, subjects taught)
Relevant medical records (such as the ‘Fitness to Teach and Disability Disclosure’ in relation to the school direct salaried programme)
Referee statements (in relation to the school direct salaried programme)
Exam/assessment data such as academic results (GCSE/A-level and degree awards)

We may also hold data that we have received from other organisations, including other educational providers, UCAS, the DfE and the TRA (Teacher Regulation Agency).

Why we use this data

We use this data to help run the LTSA to:

Keep you informed about the course you have signed up for
Keep you informed about future courses
Check eligibility for entry onto courses
Be able to run and coordinate courses
Be able to carry out school to school support
Effectively lead ITT
Carry out research
Comply with the law regarding data sharing

How we store data

We keep personal information about you for five years after the completion of the course or service, particularly in the case of NQT Induction. An ‘Appropriate Body’ policy exists which gives further details around the storage of this data. Information is stored in a data base where only nominated senior leaders have access.

Data Sharing

Where it is legally required or necessary we may share personal information with:

The local authority
The DfE
An appropriate body for NQT registration
An examining body such as Kingston University
An organisation who is collecting census information such as Kingston University
A regulator such as Ofsted
Suppliers and service providers such as those who provide paediatric first aid or safeguarding training
Professional advisors and consultants

Requesting access to your personal data

Under data protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information, please go through the website and make a ‘subject access request’. In this instance we will give you a description of the information we hold; explain why we are holding it and how long we will keep it for; explain where we got it from and tell you who it has been shared with.

You also have the right to:

object to processing of personal data that is likely to cause, or is causing, damage or distress
prevent processing for the purpose of direct marketing
object to decisions being taken by automated means
in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
a right to seek redress, either through the ICO, or through the courts

If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/